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Detailed Description

Sending Out Invoices

The mass print view is split into two sections, namely;

  • Top view – list of all invoices yet to be sent out via post or fax. These invoices will be sent to the printer for printing and posting.
     
  • Bottom view – list of all invoices yet to be sent out via email. In this case, the customer has indicated that their preferred delivery mechanism is email.

    • Note: Zero balance invoices are not available for printing; they are set to email only mode automatically thereby saving on stationary and postage costs. However, the customer may go on line and print their invoices at any time should they wish to do so.




The user functions include:
  • Mass Print All – a one click operation will initiate the process of printing and emailing all outstanding invoices
     
  • Print Invoices – this button will send only those invoices in the top window which have been set to post or fax preference
     
  • Email Invoices – this button will email all invoices to those customers who have set correspondence preference to email

    • Note: in the event that a Mass Print has already occurred (i.e. all invoices have already been sent out), then the Mass Print All button will be grayed out and the user will not be able to reinitiate another mass print to all customers. However, the user may still initiate either a Print Invoices command (useful for the case where the printer failed initially) or an Email Invoices command (useful in the event that the SMTP server was down at the time of initial invoice run).